Last Updated: Monday 20 January
PETRAS at UCL Department of Science, Technology, Engineering and Public Policy (“we” “us”, or “our”) respects your privacy and is committed to protecting your personal data.
Please read this Privacy Notice carefully – it describes why and how we collect and use personal data and provides information about your rights.
PETRAS is a consortium of 12 research institutions and is led by UCL Department of Science, Technology, Engineering and Public Policy is part of the Faculty of Engineering at University College London (UCL).
Personal data that we collect about you
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you. This may include:
How we use your personal data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
We may also use anonymised data, meaning data from which you cannot be identified, for the purposes of:
Who we share your personal data with
Your personal data will be collected and processed primarily by PETRAS staff and UCL (Access to your personal information is limited to staff who have a legitimate need to see it for the purpose of carrying out their job at UCL.). We may have to share your personal data with the parties set out below for the purposes outlined in section 4:
If you sign up to our mailing list, these are usually managed by third parties and the personal details you provide in order to receive these communications will be processed by them. These include:
If you book tickets for our events, these are usually managed by third parties and the personal details you provide when booking tickets will be processed by them. These include:
Lawful basis for processing
Data Protection Legislation requires that we meet certain conditions before we are allowed to use your data in the manner described in this notice, including having a “lawful basis” for the processing. The basis for processing will be as follows:
Where your personal data is being used in PETRAS marketing material, our lawful basis will be as follows:
Legitimate Interests. The processing of your personal data may be necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or by fundamental rights and freedoms which require protection of personal data
We do not transfer your personal data outside the European Economic Area (EEA), except when using mailing lists managed by Mailchimp and Hubspot, or ticketing managed by Eventbrite.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We have established procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
Under certain circumstances, you may have the following rights under data protection legislation in relation to your personal data:
You can contact us at firstname.lastname@example.org
If you wish to complain about our use of personal data, please send an email with the details of your complaint to email@example.com so that we can look into the issue and respond to you.
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) (the UK data protection regulator). For further information on your rights and how to complain to the ICO, please refer to the ICO website.